Technology is constantly evolving and it will continue to evolve. What people can do is adapt according to changing technology, this also means changing methods of imparting knowledge and managing the school. That is why most schools and other educational organizations have started using educational ERP. Educational or institute ERP is the best example that technologies don’t just change the course of actions but make those actions less time-consuming and effortless. But what is Educational ERP and how it helps schools and school management to perform better? Here you will get all your answers, so keep reading the article till the end.
What is Educational ERP?
An educational ERP (Enterprise Resource Planning) is a software system designed to streamline and automate various administrative and academic processes in educational institutions such as schools, colleges, and universities. This system helps teachers and administrators in managing various tasks like student admissions, academic records, attendance, examination results, etc. There are various other functions of an institute ERP which are:
Assisting in the Admission Process: Admission time is one of the most hectic time-period for any school or educational organization. With hundreds and thousands of applications coming and lots of queries regarding the process, teachers and staff find themselves over-burdened with tasks. In this situation having an educational ERP helps a lot, as with the help of this software schools can automate almost the whole procedure of admission process. The software does every task from accepting application forms to verifying documents, this not only lessens staffs work but also ensures accuracy.
Acts as Teacher Assistance: Teachers have numerous tasks to complete in a day, from creating lesson-plan for upcoming days to teaching in the present day. And yes there are additional tasks like grading papers, making question papers, and much more. The institute’s ERP helps them in completing their tasks in less time. It grades the papers digitally, creates lesson plans in a few clicks, and assists in creating question papers. This gives teachers much more extra time to teach students and connect with them and solve their queries.
Streamlines Examination: The task which comes as most hectic after the admission process is the examination process. During the examination time school management looked over the tasks like creating and distributing admit cards, and creating exam timetables and duty schedules for every staff. All these tasks require lots of planning and brainstorming then execution from school management. However, if your school uses educational ERP, then you don’t have to worry as all these tasks will be done by it. The software stores all information regarding exam dates, student and staff data. Then it creates a timetable, and admit cards and streamlines the whole process. This ensures that every task gets completed and takes less time.
Clear Communication Channel: Having clear communication with every member is an important task for an organization’s success, even for school. In the traditional method of communication teachers and staff were informed either verbally or through notice boards and for students, a note was written in their school diaries. But these old methods can’t work in online learning, thus, ERP needs to be used. Using the communication module of institute ERP schools can communicate with anyone virtually. The various modes of virtual communication are email, SMS, alert notifications, etc.
Library Management: The library is an integral part of any school, it is the place for finding knowledge not only for students but for teachers too; and managing the library is a task too. Librarians give a whole day doing tasks like listing new books and replacing books in records, creating invoices for new book orders, making fine records to be collected, and even after that they have the task of organizing the library left. The library management module of institute ERP can make their work easier by listing the books digitally and generating e-receipts for fines and invoices for new book orders.
Finance Management: Collecting fees, giving salaries, accepting donations, giving scholarships, and much more. All these monetary transactions need to be recorded with accuracy and in an organized manner. The finance management module of educational ERP does this work for bookkeepers in a few clicks.
